If you manage properties for other owners, you know this message: "So, how much came in this month?" The real answer isn't one number. It's a clear statement that shows the owner what was due, what was collected, and what is still outstanding.
What is an owner statement?
An owner statement is a regular report that a real-estate agency or property manager sends to the owner of a property. It sums up the rent activity on that property over a set period, usually a month or a quarter.
What does a good owner statement include?
- The property and the period: the property's name, and the period from one date to another.
- The units and their status: which are rented and which are vacant, and who rents each one.
- What fell due in the period: the rent of each unit that came due.
- What was actually collected: every payment with its date and the number of its receipt voucher.
- Overdue rent: what hasn't been paid yet, and for how many days.
- The summary: total due, total collected, and the balance outstanding.
A simple example
| Unit | Tenant | Due | Collected | Outstanding |
|---|---|---|---|---|
| Apartment 1 | Ahmed | 2,000 | 2,000 | 0 |
| Apartment 2 | Sara | 2,000 | 1,000 | 1,000 |
| Apartment 3 | Vacant | 0 | 0 | 0 |
| Total | 4,000 | 3,000 | 1,000 |
At a glance, the owner can see that Apartment 2 still owes SAR 1,000 and that Apartment 3 is vacant and needs a tenant.
Why does a statement take hours to prepare?
- Payments are recorded in one place, receipts in another, and leases in a third.
- Every statement is built by hand from scratch, with copy and paste.
- Partial and late payments have to be worked out by hand every time.
- The statement is in Arabic, some owners want it in English, so you write it again.
Tips for a statement owners trust
- Send it on a fixed date every month, even when the numbers barely change.
- Link every amount collected to its receipt number.
- Don't hide overdue rent. The owner will find out eventually, and it's better they hear it from you, together with your plan to collect it.
- If you've agreed on a management fee or maintenance costs, show them as separate lines so the owner sees the net amount they receive.
Owner statements in Iradati
In Iradati you don't put the statement together by hand, because it's built from the payments you've already recorded:
- Open the property's card and choose the owner statement.
- The statement comes in Arabic or English, on A4, ready to print and send.
- The numbers come from the same register, so the statement and the rent register always agree.
- You can give a staff member access to one property without letting them see its owner statement, and give someone else full access.
In short
A clear owner statement is one of the strongest marketing tools your agency has: an owner who understands their numbers stays with you and recommends you to others. Build the statement from one register instead of gathering it from several files, and start with Iradati for free.